Occupational Therapy
Track OT licenses, NBCOT certifications, and payer enrollments for every provider in your practice. Credentialing Now replaces spreadsheets with a system designed for occupational therapy.
Occupational therapy practices face unique credentialing requirements. Our platform handles the complexity so your team doesn't have to.
Automatically track NBCOT certification renewal dates and continuing competency requirements for every OT and OTA in your practice.
OT licensing requirements vary by state. Track license expiration dates, CE requirements, and renewal deadlines across every state your providers practice in.
Manage insurance panel applications and revalidation for OT providers across commercial payers, Medicare, and Medicaid programs.
Upload supervision agreements, OTA documentation, and other practice records to each provider's file. Build custom checklists with reminders to keep recurring tasks on track.
If your OT providers work across multiple facilities or locations, track credentialing status at each site from a single dashboard.
Maintain complete credentialing files for every OT provider so you're always ready for payer audits and compliance reviews.
Add your OT and OTA providers, upload existing credentials, and configure your practice's specific requirements. We'll help you get everything migrated.
The platform automatically monitors expiration dates for licenses, certifications, and payer enrollments. You'll get alerts before anything lapses.
With every provider's credentialing current and documented, your practice stays compliant and your revenue keeps flowing without interruption.
Getting an OT or COTA credentialed and billing means assembling the same core file for every payer: national certification, state licensure, enrollment records, and proof of coverage. Here's what goes into it.
Every OT and OTA must hold an active license from the OT board in each state where they treat patients. Renewal cycles, fees, and continuing education requirements differ state to state, so a therapist licensed in two states usually carries two different renewal calendars.
The OTR and COTA credentials come from NBCOT and must be renewed on NBCOT's own cycle, separate from state licensure. Some states and many payers expect current NBCOT status, so a lapsed certification can hold up enrollment even when the state license is fine.
OTs in private practice enroll with Medicare through PECOS to bill outpatient therapy. Each provider needs a Type 1 NPI, and the practice needs a Type 2 NPI tied to its enrollment. Once enrolled, Medicare requires revalidation every five years, and missing it can deactivate billing privileges.
Most commercial payers pull OT credentialing data from CAQH ProView instead of collecting it directly. Each therapist's profile must be complete, have current documents attached, and be re-attested every 120 days. A stale attestation is one of the most common reasons enrollments and re-credentialing stall.
Medicaid enrollment for OT is run state by state, each with its own portal, forms, and processing times. Commercial payer enrollment typically takes 60 to 150 days per payer, and a therapist generally can't bill in-network until the effective date, so gaps here translate directly into unbillable visits.
Payers require a current certificate of insurance showing professional liability coverage for each OT and OTA, and expect the practice to screen providers against the OIG exclusion list and SAM.gov. Keeping COIs current and screening documented is part of staying audit-ready.
Commercial payer enrollment for an OT typically takes 60 to 150 days per payer, and Medicaid timelines vary by state. Since a new hire usually can't bill in-network until each enrollment is effective, most practices start applications as soon as the offer is signed and track follow-up dates for every payer.
Most payers don't individually enroll COTAs; their services are billed under a supervising OT. But COTAs still need an active state license and current NBCOT certification, and supervision requirements vary by state and by payer, so practices need to keep COTA credentials and supervision documentation current even without a payer enrollment on file.
CAQH requires re-attestation every 120 days. If a therapist's profile goes stale, payers that rely on CAQH can pause credentialing or re-credentialing until it's refreshed. Credentialing Now tracks each provider's attestation date and sends reminders before the window closes.
No. Credentialing Now is tracking software: it stores documents, monitors license, NBCOT, and enrollment expiration dates, sends automated alerts, runs monthly OIG and SAM.gov exclusion checks, and keeps payer-enrollment status with follow-up notes and due dates in one place. Your team or your credentialing service still submits the applications.
See how Credentialing Now handles the complexity of occupational therapy credentialing. Request a demo tailored to your practice.
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